MANAGEMENT SERVICES FOR COMMERCIAL PROPERTIES

Trusted and Transparent 

Paradigm Properties specializes in providing a full spectrum of real estate management services to our clients. For commercial clients, we help from the first stage of looking at potential properties to the last stage of ensuring your property is sold or leased at its full potential.

For existing buildings, we provide buyer/tenant help for those looking to relocate their business and landlord assistance for those looking to fill their vacancies. If you currently own a building, we provide full property management services, taking care of the day-to-day operations and providing you with a monthly report; all progress is trackable.

Financial Reporting and Accounting Services

Accounting services are handled by an experienced team whose job is to confirm that all procedures have been followed. Our procedures are designed to ensure proper review of each invoice against purchase orders, delivery slips as well as confirming that there has been appropriate purchasing authority, and checking for simple mathematical error. Budgets are closely monitored.

Comprehensive monthly, quarterly and annual budgets are prepared to meet your needs well in advance. Yardi systems is fully supported by Microsoft Office and is the backbone of our financial accounting system. Financial reports can be provided by hard copy or by electronic mail.

With the exception of costs of utility services, no expenditures will be authorized that will cause the corporation to go over budget without the express knowledge and agreement of the owner. The property manager may have to authorize emergency service work without prior approval, but in such a case, the owners will be apprised of the situation as soon as it is practically possible.

Read MoreAll funds are segregated and secure. Our accounting department will prepare your property’s financial working papers (including HST and tenant reconciliation) to assist with your year-end tax filing.

We pride ourselves on transparency. We believe that when you do things the right way, there is nothing to hide. We stress to all landlords and tenants if you want to see the backup, just call us.

Reviewing Existing Service Contracts

A regular in-depth review of existing contracts is necessary to understand the merits of the contracts. A proper review requires an understanding of the terms and conditions of each agreement, and evaluation of related work, a discussion with the contractor, and potentially renegotiating the scope of work and rebidding for more favourable terms.

Compliance

Contract compliance is measured through regular and frequent inspections of the products and services provided. The inspections allow a comparison between the agreed term and conditions of the contract, and corrective action is taken as needed for the contractor or vendor to improve service.

Current Market Intelligence

Commercial real estate is constantly adapting to market conditions. It is imperative to know and understand how your property compares with its competition. Our depth of knowledge and contacts enables us to keep our finger on the pulse of the Ottawa market.

Emergency Response

Building emergencies can range from power outages to gas leaks, to floods or fires. Although we cannot predict emergencies, we can certainly prepare for them. Over the years we have seen it all. We are ready for whatever your building can throw at us! Sometimes things happen after hours. We have it all under control with a comprehensive emergency response program that is ready, on call 24-hours a day, 7 days a week.

staff members reviewing property plan

Property Maintenance

We understand that the image of your property can be your best advertising.

We will maintain your property to reflect its attractiveness to tenants while establishing and observing adequate checks and balances to ensure that you get good value for your maintenance/improvement expenditures. Construction and maintenance contracts are competitively bid to give yourself and your tenants the best value for service in Ottawa. We will visit your site daily and ensure that big or small, we have dealt with all issues that could arise at the properties we manage.

Parking Management

We have managed lots up to 800 parking spots. Parking is sometimes an overlooked and therefore underperforming part of an asset. We will study and recommend income enhancing changes wherever possible.

Tax Assessments

Property tax reviews are performed on an annual basis on our portfolio. We will coordinate these appeals with a leading firm its field. Altus Tax Assessments assist Paradigm in ensuring your properties remain affordable for your tenants.

Capital Improvements

We have extensive experience that we bring to coordinating capital improvements including underground parking retrofits, building envelope (brick/window) replacements and repairs, tenant improvements, government fit-ups, demolition, common area retrofits and improvements and new construction. If your building needs it, we will orchestrate it, ensuring nothing but the highest standards. Yet another way we take the stress out of your investment.

Subcontracted Services

The specific services required vary depending upon the particular property and its use. Paradigm has supervised the following categories of subcontracted work for our portfolio of clients:

Building Maintenance
  • Repairs
  • Preventative Maintenance
  • Snow Removal
  • Landscaping
  • Janitorial
  • Parking Lot Sweeping
Mechanical Maintenance
  • HVAC
  • Plumbing
  • Electrical
  • Elevator
Building Systems
  • Guard Service
  • Fire Panel
  • Camera Systems
  • Access and Alarm Systems

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